Software Cost Calculator
Compare what you'll actually pay per year for 9 estimating tools. Pick your team size. See the real numbers.
Last updated: April 2026
| Software | Monthly Price | Annual Cost (3 people) | Pricing Model |
|---|---|---|---|
Clear EstimatesLowest | $65/mo | $780/yr | flat rate |
JobTread | $99/mo | $1,188/yr | flat rate |
Buildxact | $49/mo | $1,764/yr | per user |
Projul | $399/mo | $4,788/yr | flat rate |
BuilderTrend | $399/mo | $4,788/yr | flat rate |
PlanSwift | $133/mo | $4,788/yr | per user |
Stack Construction | $183/mo | $6,588/yr | per user |
| ProEst | Custom | Contact for quote | custom |
| Sage Estimating | Custom | Contact for quote | custom |
Clear Estimates is the most affordable option for a 3-person team at $780/yr. That price stays the same no matter how many users you add.
Flat-rate means one price regardless of team size. Per-user means the price multiplies by headcount. A $199/mo per-user tool costs $2,388/yr for 1 person — but $23,880/yr for 10.
How This Calculator Works
Every price comes directly from the vendor's website. We verify them monthly — prices marked "as of April 2026" were last checked that month.
Flat-rate toolsmultiply the monthly price by 12. The total doesn't change with team size.
Per-user tools multiply the monthly price by the number of users, then by 12. A $199/mo tool for 5 people = $199 × 5 × 12 = $11,940/year.
Custom-pricing tools(ProEst, Sage Estimating) don't publish prices. Contact the vendor for a quote.
Frequently Asked Questions
How accurate are these cost estimates?
All prices are verified against vendor websites monthly (last verified April 2026). Annual totals use the base plan price. Some vendors charge extra for add-ons like QuickBooks sync, change orders, or premium support — those aren't included in the base calculation.
Why do some tools cost the same for any team size?
Tools with flat-rate pricing charge one monthly fee regardless of how many users you have. Projul ($399/mo), JobTread ($99/mo), Clear Estimates ($65/mo), and BuilderTrend ($399/mo) all use this model. Per-user tools like STACK ($199/user/mo) and PlanSwift ($133/mo) scale with headcount.
What's not included in these prices?
Implementation fees, training costs, premium support tiers, and optional add-ons. For example, Projul's Core plan ($399/mo) doesn't include QuickBooks sync — you need Core+ ($599/mo) for that. ProEst and Sage Estimating require custom quotes.
Should I always pick the cheapest option?
No. Price is one factor. A $65/mo tool that doesn't do takeoffs won't help if you need digital blueprint measurements. Use our quiz to get a recommendation based on your trade, team size, and needs.
How do per-user costs work?
Per-user pricing means you pay the listed monthly price for every person on your team. A $199/mo per-user tool costs $199/mo for 1 person, $597/mo for 3, $995/mo for 5, and $1,990/mo for 10. These costs add up fast for growing teams.
Not sure which tool fits your crew?
Take the 60-Second QuizMarcus Webb
Lead Reviewer & Construction Tech Analyst
Marcus spent 8 years working with general contractors and trade businesses before focusing on construction technology. He has personally tested 30+ estimating and project management tools with real project data.
About Marcus →