Free Landscaping Estimate Template — Download & Customize (2026)

Use this landscaping estimate template to price residential landscape projects. It covers plants, hardscape materials, irrigation, labor, and equipment — with a 25% profit margin built in. Copy it into Excel or Google Sheets and swap in your actual supplier costs.

Last updated: April 2026

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Sample HVAC Estimate — Residential 3-Ton Split System

Copy this table into your spreadsheet and swap in your actual costs.

Item	Qty	Unit Cost	Total
MaterialsPaver stones (patio, 200 sq ft)	200	$4	$800
Paver base (crushed stone, 4" depth)	3	$45	$135
Polymeric sand (paver joints)	3	$25	$75
Edging (aluminum, 80 LF)	80	$4	$320
Mulch (hardwood, 5 cu yd)	5	$35	$175
Plants and shrubs (assorted, 15 units)	15	$30	$450
Shade tree (2" caliper, installed)	2	$250	$500
Irrigation drip kit + timer	1	$200	$200
LaborGrading and site prep (2 workers × 1 day)	16	$40	$640
Paver patio installation (3 workers × 2 days)	48	$40	$1,920
Planting and mulching (2 workers × 1 day)	16	$40	$640
OtherBobcat rental (1 day)	1	$250	$250
Debris haul-off	1	$150	$150
Subtotal			$6,305
Profit Margin (25%)			$1,576.25
Total			$7,881

What's in This Template

Plant and tree line items with spacing calculations
Hardscape materials (pavers, edging, gravel, mulch)
Irrigation and drainage components
Labor hours by task (grading, planting, hardscape installation)
Equipment rental fees (bobcat, compactor)
Profit margin and markup formula

How to Use This Template

1. Copy the table above into Excel or Google Sheets.

2. Replace plant types with your actual nursery stock and local pricing.

3. Adjust labor hours — hardscape work takes longer on sloped or uneven terrain.

4. Add a line for drainage if the property has water pooling issues.

5. Change the profit margin to match your target (25–35% is typical for landscaping).

Tired of Spreadsheets?

Templates work for getting started. But if you're doing 5+ estimates a week, dedicated software saves 3–5 hours per week. Take the 60-second quiz to find the right tool for your crew.

Frequently Asked Questions

What should a professional landscaping estimate include?

A professional landscaping estimate breaks down costs into materials (plants, pavers, mulch, irrigation parts), labor (grading, planting, hardscape installation), equipment rental, and debris removal. It should specify plant sizes and quantities, paver type and square footage, and include a separate profit margin line item. Most landscaping contractors use 25–35% markup.

How do I calculate mulch and gravel quantities?

Measure the area in square feet and multiply by the desired depth in inches, then divide by 324 to get cubic yards. Example: 500 sq ft at 3" depth = 500 × 3 ÷ 324 = 4.6 cubic yards. Always round up and add 10% for settling. Our template uses 5 cubic yards of mulch as a baseline for a typical residential landscape project.

Can I use this template for commercial landscaping?

Yes — just scale the quantities and add commercial-grade materials. Commercial jobs typically need larger plant material, heavier-duty hardscape, and more irrigation zones. Labor rates may be higher if prevailing wage applies. Adjust the profit margin downward to 15–20% for competitive commercial bids.

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