Free Painting Invoice Template — Download & Customize (2026)

A professional painting invoice includes your business info (name, address, license number, insurance), client billing info, invoice number and dates, line items separating labor from materials, subtotal, sales tax, total due, payment terms (Net 15/30), accepted payment methods, and a late fee policy. For paint jobs, list labor by phase (prep, coats, trim) and materials by type (primer, finish paint, supplies) so clients can see exactly what they're paying for.

Most painting contractors take 30–50% deposit on acceptance and the balance on completion. Send the deposit invoice before starting prep work — list it as 'Deposit — 30% of agreed total' with the contract reference. On completion, send the final invoice showing the remaining balance, any change orders, and materials you supplied beyond the original scope. Apply the deposit as a credit line so the client sees the net amount due. Always reference the original estimate or contract number on both invoices.

Net 15 (payment due 15 days after invoice) is standard for residential painting. Net 30 is common for commercial painting. State a late fee — 1.5% per month is typical and enforceable in most states. Require at least 30% deposit on jobs over $2,000 to protect against non-payment. For commercial clients, consider 2/10 Net 30 (2% discount if paid in 10 days, full due in 30) to encourage faster payment. Always specify accepted payment methods on the invoice.

It depends on your state and whether you itemize labor vs. materials. Most states don't tax labor for real property improvement (painting a building), but many tax materials you supply. If you bill a lump-sum contract (labor + materials combined), it's usually not taxed in most states. If you itemize materials separately, you may need to collect sales tax on the materials portion. Check your state Department of Revenue — rules vary and some states (like Texas) tax the entire painting job. When unsure, bill lump-sum and consult a CPA.